Managing Your Award
Reimbursement for Travel
No-cost Extension and/or Rebudget
Acknowledgment of Support and Logos
Reporting
Patents
Final Expense Report
Past Conditions of Award
Contacts
Did you start your fellowship in 2020? Find your conditions of award HERE
Reimbursement for Travel by Fellows
The California Sea Grant Program shall ensure that travel and per diem expenses will be reimbursed under any and all sub-contracts in accordance with University of California approved travel rates (or your institution’s rate if lower), published here.
All requests must include a Travel Expense Claim form related to the travel and expense for which reimbursement is sought. The Travel Expense Claim form can be found here.
If your institution has its own travel claim form, please submit it to our office for approval. In addition, all hotel, airfare and ground transportation (auto rental etc.) receipts must accompany the travel expense claim. Mileage claims should include the number of miles, departure/destination and reason for travel.
Out-of-state and foreign (international) travel must be pre-approved in the award allocation or a request for approval must be submitted to the Sea Grant Director no less than 60 days before the anticipated travel date.
Reimbursement for Equipment and Supplies
Reimbursement of equipment and supply expenses will be paid to the fellow’s (or mentor in event the fellow leaves the program) institution upon receipt of satisfactory information by the Sea Grant program.
Travel and other expenses exceeding the limits described above will not be the responsibility of
the Sea Grant Program or the Delta Stewardship Council.
No-cost Extension and/or Rebudget
No-Cost Extension
The effective dates are specified on the award allocation issued by California Sea Grant. As stated in the Request for Applications, no-cost time extensions will not be possible due to the nature of the fund source.
Rebudget (Transfer of Funds)
Prior approval from California Sea Grant is required if cumulative transfers between categories exceed 10% of the originally approved total Sea Grant project costs or if funds are being transferred into any category where funds were not originally budgeted. Please send your request to sgfiscal@ucsd.edu, address the email to Dr. Shauna Oh, and include the following in your message:
1) The relevant grant number: 19054
2) The Sea Grant project number (e.g., R/SF-50)
3) Your campus account and fund numbers and/or purchase order number
4) The original and new budget by line item in spreadsheet format as follows:
|
Category
|
Budget
|
Rebudget
|
New Budget
|
| Salaries |
10,000
|
-2,000
|
8,000
|
| Benefits |
3,000
|
-750
|
2,250
|
| Supplies |
2,000
|
0
|
2,000
|
| Travel |
1,000
|
2,750
|
3,750
|
| Fellowship stipend |
45,000
|
0
|
45,000
|
| Indirect Cost @ 25% |
4,000
|
0
|
4,000
|
| Total Costs |
65,000
|
0
|
65,000
|
Acknowledgment of Support and Logos
The grantee is responsible for assuring that an acknowledgment of Council support is made in any publication (including webpages) of any material based on or developed under this project, in the following terms:
This material is based upon work supported by the Delta Stewardship Council Delta Science Program under Grant No. (19054). The contents of this material do not necessarily reflect the views and policies of the Delta Stewardship Council, nor does mention of trade names or commercial products constitute endorsement or recommendation for use.
Council support also must be orally acknowledged during all news media interviews, including popular media such as radio, television and news magazines.
Logos - click image to download
Reporting
All required quarterly, annual, and final technical reports will be solicited and completed through our online proposal system eSeaGrant. This interface includes a section that allows uploads of short descriptions of project work during the reporting period. This form may include questions that do not directly tie into a specific Delta Science project, but do tie into the annual goals and objectives of California Sea Grant College. Please answer as many questions as possible.
An eSeagrant username and password are required to log into the report interface. If you have forgotten your eSeagrant password, there is a link on the login page to retrieve the password.
Patents
Patent Report: All potentially patentable ideas, inventions, discoveries or improvements made during the grant term must be disclosed promptly.
The Sea Grant Property/Inventions/Patents/Royalties report included in the package requesting technical reports should be signed and returned to the California Sea Grant office. In addition, UCSD fellows or mentors to whom this applies should download, complete and submit this form.
Other UC investigators should go to the Office of the President’s website for forms and contact information concerning the Technology Transfer office at their campus.
Final Expense Report
The Delta Science Final Expense Report is due within 45 days following the completion of the project and should be sent to sgfiscal@ucsd.edu
Past Conditions of Award
Contacts
Budget Questions
Carol Bailey-Sumber
sgbudget@ucsd.edu
Reporting and eSeaGrant Questions
Catherine Courtier, Research and Extension Analyst - Science Integration Team
ccourtie@ucsd.edu